Minutes Index

Whispering Oaks Homeowners’ Association

Board Meeting Minutes

April 26, 2004
 

The meeting of the Board of the Whispering Oaks Homeowners’ Association was called to order at approximately 6:15 P.M.  Present at the meeting were Vice-President Bill Douglas, Treasurer Al Kenyon, Secretary Dorothy Ingram, Board Member Chris Wetjen and Board Member Rich Dettra.

ELECTION OF OFFICERS

Vice-President Bill Douglas advised the Board that only agenda items would be discussed during this meeting.  As the first order of business, Mr. Douglas announced that Bob Parker had resigned as President of the Homeowners’ Association and that the Board would need to elect a new president.  Mrs. Ingram nominated Bill Douglas for President.  The Board then voted unanimously to elect Bill Douglas as President.  Mr. Douglas then nominated Chris Wetjen for Vice-President.  The Board then voted unanimously to elect Chris Wetjen as Vice-President.  Mr. Douglas then stated that the vacant Board position must be filled and that Greg West had expressed an interest in filling this position.  Mrs. Ingram then nominated Greg West to fill the position vacated by Chris Wetjen.  The Board then voted unanimously to elect Greg West to the Board.

WATER MANAGEMENT

Mr. Kenyon attended a meeting on April 26, 2004 with the developers of the Whispering Oaks Condominiums regarding the water management issue.  Mr. Kenyon advised that the developers were waiting on approval from the Board of Whispering Oaks Homeowners’ Association.  Mr. Kenyon stated that no homeowners would be affected in phases one and two; the areas to be designated as water retention exist in common areas.  Mr. Douglas asked that the Board make a decision whether or not to approve the proposal.  After a brief discussion, a motion by Al Kenyon was made to accept the plan by the developers.   The Board voted unanimously to accept the proposed plan.  Mr. Kenyon advised that he will draft a letter to be sent out regarding these issues.

PHASE III

Mr. Kenyon stated that it will take approximately $150,000 to correct the water retention problems in phase III.  Mr. Kenyon explained the details of the requirements.  At this time, it is the financial responsibility of the developers.  The developers are currently unable to complete phase III by the July 10, 2004 deadline, so they are going to ask for an extension from the City of St. Augustine Beach Commission.  Mr. Kenyon recommended that the Board support the extension as long as there is an assurance that phase III will be completed.  Mr. Kenyon stated that the water retention may be satisfied by a swale being created between lots.  Mr. Wetjen made a motion that the Board notify a lot owner (and Tom Coates for the Drowns lot) when that lot owner submits house plans and a $1000 deposit.  With a second by Mr. Douglas, the Board voted unanimously to notify lot owners.

Mr. Douglas provided the minutes from May 2003 to present to John Ragosta for update on the website.  Mr. Kenyon made a motion that the minutes be forwarded by email to Mr. Ragosta after they are approved by the Board.  With the second by Mr. Wetjen, the Board voted unanimously.

With a motion by Mr. Wetjen and a second by Mr. Dettra, the meeting was adjourned by vote at approximately 7:10 P.M.