Whispering Oaks
Homeowners Association
St.
Augustine Beach, FL 32080
Meeting
Minutes - Board
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Whispering Oaks Homeowners’ Association
Board Meeting Minutes
August 19, 2004
The meeting of the Board of the Whispering Oaks Homeowners’ Association was called to order at approximately
7:00 P.M. Present at the meeting were President Bill Douglas, Vice-President Chris Wetjen, Treasurer Al Kenyon, Board Members Greg West and Rich Dettra, and Secretary Dorothy Ingram.The minutes of the previous Board meeting were read by Mrs. Ingram. With a motion by Mr. Kenyon and a second by Mr. Dettra, the Board unanimously approved the minutes as read.
TREASURER’S REPORT
Mr. Kenyon provided the Treasurer’s report. He advised that all homeowners were current with dues. Late fees in the amount of $100 were collected. Mrs. Ingram made a motion to accept the Treasurer’s report. With a second by Mr. Dettra, the Board unanimously approved the report.
SIGN COMMITTEE
Mrs. Ingram advised that the estimated costs for the entry sign have increased due to increased costs in concrete and other materials. Mr. Kenyon made a motion for the Board to support spending up to $15,000 on the sign which would not increase the estimated dues for the year 2005. With a second by Mr. Wetjen, the Board unanimously approved the motion.
LONDON TRACT
Mr. Ed Gard provided a presentation regarding the current status of the London Tract. His company purchased the land and has developed a plan which includes a walkway to the Beach. This walkway could be accessed by Whispering Oaks Homeowners.
LANDSCAPE PLAN
A written report from the landscaping committee was read and will be included in the minutes.
ARC REPORT
Mrs. Ingram stated that Mr. Bobby Crum’s request for signs has been completed. Mr. Kenyon advised that covenant enforcement issues exist that requires immediate attention including the Parkers’ shed. Mr. Parker must provide a letter by September 30, 2004 or he will receive a formal notice from the Association. It was further determined that a letter should be sent to the owner of the lot on the northwest corner of Madrid and Spanish Oak Court in order to prevent further erosion.
HILLS/SAFETY ISSUE
At this time, the Board has received responses from 23 homeowners indicating that five are in favor of a one-way street and 18 are against. It is estimated that a second option of lowering the hills will cost at least $20,000. With a motion by Mr. Wetjen and a second by Mr. West, the Board voted unanimously to obtain estimates on the actual cost of the lowering of the hills.
NEW BUSINESS
WEBSITE
Mrs. Ingram made a motion that further inquiries and comments directed to our website be redirected to Mr. Kenyon’s email address for an appropriate response.
“OPEN COMMUNICATIONS COMMITTEE” LETTER RESPONSE
Mr. Wetjen made a motion to amend the letter to homeowners in order to clarify miscommunications in the letter from the “Open Communications Committee”. After a brief discussion, a motion was made by Mr. Wetjen and a second by Mr. West. Subsequently, the Board voted five to one in favor of sending a revised letter to all homeowners. Mr. Douglas directed Mrs. Ingram to revise the letter for review by the Board.
LEGAL CONSULTATION
Mr. Kenyon suggested that the Board obtain information from an attorney and an insurance expert in order to determine the Board’s legal responsibilities and liabilities. Mr. Douglas requested that Mr. Kenyon obtain a written summary of any discussion with an attorney with legal references. Mr. Kenyon made a motion to prepare a list of questions for the attorney. With a second by Mrs. Ingram, the Board voted unanimously in favor of the motion.
MANAGEMENT GROUP
A brief discussion by the Board ensued regarding hiring the services of a management company for Whispering Oaks. It was decided that Mrs. Ingram would look into the costs from several companies.
With a motion by Mr. Wetjen and a second by Mrs. Ingram, the meeting adjourned at approximately 9:00 P.M.