The Board of Directors of The Whispering Oaks Homeowners' Association met at the Watson Realty Building at 3175 A1A South, St. Augustine Beach at 7 pm on Monday, January 18, 2010. The following Board members were present: Andrew Birchall, Bobby Crum, Bette Mac Dowell, Bob Parker, John Ragosta and Walt Walton.

The meeting was called to order by Bobby Crum, President at 7 pm.

A motion was made to approve the minutes of the Annual Meeting and the Board Meeting held on January 9, 2010 by Andrew Birchall and seconded by Bob Parker. The Board passed the motion unanimously.

After a review of the WOHA minutes procedure, John Ragosta made a motion that the minutes of all Board meetings be posted on the WOHA website 7 days after each Board meeting by Web Publishing. Board approval will be made at each following Board meeting. Andrew Birchall seconded this motion. The motion passed unanimously.

REPORTS:

ACCOUNTING:

The Board reviewed the billing received from our newly contracted bookkeeping firm, Essential Business Services. Andrew moved to approve payment of the charges. Bette Mac Dowell seconded. The Board passed the motion unanimously.

It was agreed that a thorough review will be made by the Board of the WOHA Financial Statement received from Essential Business Services each month.

ARCHITECTURAL REVIEW COMMITTEE:

Andrew Birchall said the ARC Committee has nothing to report at this time. A review of the structure of the Committee was made. The members of the Committee are Rick Doucette, Marty Zydell and Andrew Birchall. A motion was made by John Ragosta that the ARC will be Chaired by Andrew Birchall. This was seconded by Bobby Crum. The motion passed unanimously.

OPERATIONS:

Walt Walton discussed the lighting at the Beach Blvd. entrance. Due to a decrease in visibility, the orange bulbs will be replaced with white bulbs. Bob Parker agreed to make these changes.

Walt Walton made a motion to change the Beach Blvd. gate opening to 1 side as vehicles enter or exit. This will prevent wear and tear of the equipment. John Ragosta seconded the motion. A Board vote of 4 in favor/ 2 opposed this motion.

LANDSCAPE:

Bobby Crum reported that the extremely low temperatures this winter have effected our landscaping. He said that additional mulch will be needed in the coming months and more trees may be planted in some of our common areas. He will also request quotes for future tree trimming.

OLD BUSINESS:

There was discussion regarding the delay by Hardwick Fence to supply the fence extensions ordered for our Madrid Street entrance. The company has reported that the fencing will arrive before the end of January.

The unsecured camera at the Madrid Street entrance will be accessed by Bob Parker.

NEW BUSINESS:

Bobby Crum presented the proposed 2010 Committee Teams as follows:

Architectural Review Committee - Andrew Birchall - Chairman
Marty Zydell - Member
Rick Doucette - Member

Landscape Team - Bobby Crum, Chairman
Susan Lantz - Member

Operations Team - Walt Walton - Chairman
Bette Mac Dowell - Member
Bob Parker - Member

Communications Team - John Ragosta - Chairman
Bette Mac Dowell - Member
Bobby Crum - Member

Accounting Team - John Ragosta - Chairman
Essential Business Services

Andrew Birchall made a motion to accept the 2010 Committee Teams as read and approved for publishing. Bob Parker seconded the motion. The motion passed unanimously.

WOHA SPRING SOCIAL:

Bob Parker volunteered to be the Chairman of a future spring social. This event will be discussed in coming months.

WOHA YARD SALE:

Bobby Crum discussed the possibility of a community wide yard sale to be held in the future. This will also be discussed in coming months.

WOHA MEETING SIGN:

Andrew Birchall made a motion to authorize Bobby Crum to purchase a sign to be used for notification of WOHA meetings with a maximum cost of $50.00. John Ragosta seconded this motion. The Board voted unanimously in favor of the motion.

Walt Walton made a motion to adjourn the meeting. John Ragosta seconded. The motion passed unanimously.

The meeting was adjourned at 8:30 pm.