The Board of Directors of the Whispering Oaks Homeowners' Association met at the Watson Realty Building at 3175 A1A South, St. Augustine Beach at 7 pm on Monday, May 3, 2010. The following Board members were present: Bobby Crum, Bette Mac Dowell, Bob Parker, John Ragosta and Walt Walton. Member absent: Andrew Birchall.

The meeting was called to order by Bobby Crum, President, at 7 pm.

A motion was made by John Ragosta to approve the minutes of the April 5, 2010 Board meeting and seconded by Walt Walton. The motion was unanimously approved.

COMMITTEE REPORTS:

ACCOUNTING:

John Ragosta reported that the balance of the WOHA checking account at Compass Bank is currently $25,976. He also stated that 11 members are delinquent paying the 2010 Association fees. Essential Business Services sends billings reflecting a $25 late fee the first of each month to these members.

There was much discussion and an evaluation of Essential Business Services' functions. John Ragosta reported that WOHA has paid EBS $1,600 of the budgeted $2,000 to date. John made a motion to terminate Essential Business Services as soon as possible, assuming that WOHA is not bound by contract. Walt Walton seconded the motion. The motion passed with 4 yeas and 1 nay submitted by Bobby Crum.

John Ragosta moved to pay $27 to 15 Domains.com for renewal of the WOHA website. Bette Mac Dowell seconded. The motion was unanimously approved.

John Ragosta made a motion to approve the deposit of $2,950 to the WOHA Reserve Account at Ameriprise. Walt Walton seconded and the motion was approved unanimously.

ARCHITECTURAL REVIEW:

Bobby Crum reported that many of our properties are not in compliance with the covenants. The parking of boats, cars, trailers and construction equipment on property plus the storage of trash cans, recycling bins and dead trees at the front of properties were discussed as being unsightly and not in compliance with the covenants.

OPERATIONS:

Bobby Crum reported that he met with Jerry Brubaker from Hardwick Fence regarding the gate maintenance contract. Hardwick will send a revised contract for our review.

Walt Walton reported that the road construction company has repaired the damaged fencing along Ewing Street. The repairs to the Madrid gate are still pending. The Board discussed the options for gate maintenance. John Ragosta made a motion to approve the cleaning of the gate and sign for $125 by Hide Tide. Walt Walton seconded and the Board unanimously approved.

Bobby Crum reported that the City of St. Augustine Beach has fixed our damaged irrigation system at Beach Blvd. and replaced the sod all at no cost to WOHA.

Bobby Crum moved to approve payment to Angie Monroe $1,160 for the purchase and placement of mulch at the entrances and some common areas. Bob Parker seconded and the Board unanimously approved the motion.

Bobby Crum made a motion to approve payment for tree trimming to Eddie Conlon, Tree Medic, of $700. John Ragosta seconded and the motion was unanimously approved by the Board.

OLD BUSINESS:

There was discussion regarding the long range planning for road resurfacing and the need to secure estimates for this project.

Bob Parker said 3 lights need to be replaced on Big Magnolia Circle along the retention pond. The lights cost $50 each and he will install them. Bob made a motion to approve replacing the lights at a total cost of $150. John Ragosta seconded and the motion was approved unanimously.

WOHA NEIGHBORHOOD PARTY:

Bob Parker reported that the neighborhood party was held on Saturday, April 24. It was a success and enjoyed by all. A fall party will be discussed in the future months.

NEW BUSINESS:

The Board reviewed the covenants regarding many issues including late fees, accrued interest and the lien policy on delinquent Association fees.

COMMUNITY NOTE:

Bobby Crum announced that the City of St. Augustine Beach has received a State grant in the amount of $4.5 million. The next City meeting will be May 10th at the St. Augustine Beach City Hall.

The meeting was adjourned at 8:45 pm.