Whispering Oaks
Homeowners Association
St.
Augustine Beach, FL 32080
Meeting
Minutes - Boardl
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Whispering Oaks Homeowners’ Association
Board Meeting Minutes
November 22, 2004
The meeting of the Board of the Whispering Oaks Homeowners’ Association was called to order at approximately
7:05 P.M. Mrs. Ingram read the minutes from the previous meeting. Mr. Kenyon made a motion to approve the minutes. With a second by Mr. Wetjen, the Board voted unanimously to approve the minutes.TREASURER’S REPORT
Mr. Kenyon provided the Treasurer’s Report.
SIGN COMMITTEE
Mrs. Ingram provided a copy of an email sent by HLD Marketing containing the contract and an artist’s rendering of the sign. Mr. Kenyon made a motion to sign the contract. With a second by Mr. Wetjen, the Board voted unanimously to sign the contract.
LANDSCAPE COMMITTEE
Mrs. Ragosta provided a report from the most recent landscaping committee meeting. The following items were requested of the Board.
1.
Island maintenance with plantings2.
Clean-up day3.
Seasonal plantings4.
Review of landscaping proposal5.
Review of maintenance proposal for $250 per monthMr. Kenyon made a motion to accept the proposal and approve the additional items. With a second by Mr. Wetjen, the Board unanimously approved the motion.
ARC
Mrs. Ingram provided her resignation as the chairperson for the Architectural Review Committee. She indicated that she would assist the Board until a replacement was selected. It was suggested that a request for a new chairperson be added to the newsletter.
RALPH MORRIS
Of the four items remaining to be completed for the six month report, one has been completed. The retention wall near the main entrance has been replaced. The plans for the (water) pumping system have been turned in for review with an annual maintenance cost of $2500.
NEW BUSINESS
The front gate was hit by an unknown individual and must be removed for welding repair. The cost is an estimated $300 - $500.
Mr. Binder suggested that a large Whispering Oaks sign be installed at AIA and Madrid Street so that the location can be easily identified. Mr. Kenyon stated that the city had indicated that they will probably not approve the sign.
Mr. Kenyon advised that an elections committee needed to be selected in order to prepare ballots. He further advised that his seat as well as Mr. West’s seat were up for reelection.
Mr. Kenyon advised that the annual audit by homeowners will be conducted by Mr. Jerry Colvin and Ms. Sandy Potter.
The annual meeting is scheduled for January 15, 2005 at 9:00 A.M.
Mr. Kenyon provided the final budget for approval. With a motion by Mr. Wetjen and a second by Mr. Dettra, the budget was unanimously approved.
Mr. Kenyon made a motion to accept option II of the budget options which included the cost for lowering the hills on Whispering Oaks Circle. With a second by Mr. Wetjen, all Board members except Mr. Dettra voted in favor of option II.
Discussion ensued by homeowners regarding the lowering of the hills.
Mr. Kenyon made a motion to adjourn the meeting at approximately 9:10 P.M. With a second by Mr. Wetjen, the Board voted unanimously to adjourn.